Minutes of the meeting held on Wednesday 18 February 2009 at 7.30pm in the Meeting Room, Ickleton Village Hall.


Present:  Robin Driver (Chairman), Tim Pavelin, Lewis Duke, Sheila Birch, Jane Hurst, Terry Sadler, Peter Wombwell, Mark Stone-Wigg, Liz Goddard, Jocelyn Flitton (Parish Clerk), Cllr Tim Stone (County), Cllr John Williams (District) and one member of the public


018/09            Apologies for absence:  None


019/09 To approve the minutes of the meeting held on 21 January 2009.  The minutes were approved and signed by the Chairman.


020/09            Adjournment for questions from members of the public:  None


021/09            Matters Arising:

053/06  Land Registry – Recreation Ground/Village Hall – signatures required – Members of the Village Hall Committee are meeting with Cambridgeshire Acre on March 5 to discuss the lease.  Lewis Duke will be attending the meeting.                                                                                               Action:  Clerk/LD

028/07  Tennis Courts – The Parish Clerk had spoken to David Human regarding the land in Back Lane.  He will discuss this with Stella Parker and let us know the outcome.                            

007/08   Butcher’s Hill Street Light – This light (SC5) is now functioning again after being out of action for one year.  Cllr Stone informs us that white lights are now the standard and are replacing the orange lights.  

014/08  Mill Lane Crossing – The non-slip surface has now been completed but we await confirmation from Network Rail and Mr Andrew Lansley CBE MP that this work has been completed.            Action:  Clerk

183/08   Byway Signs – Sheila Birch has taken the photographs, as requested by CCC and these will be sent in with the P3 Application.                                                                                         Action: Clerk/SB 

188/08   Street Lighting Maintenance & Energy Charges – As SC5 had been out of order for a year, it was agreed by the Councillors to only pay 17/18ths of the invoice received this month.

201/08  Cutting hedge permission for Allotment Association – This request will be put to the landowner.

Shop Sign (Cllr Williams) Cllr Stone reported that signs put on lampposts have to be approved by CCC and this approval is not normally given. 

Cllr Williams joined the meeting.

Cllr Williams had been in touch with the Highways department, who will come out and have a look at the site.                                                                                                                                  Action:  JW

205/07   Interaction with Businesses within the village – Lewis Duke and the Clerk have made a start on compiling the list.                                                                                                      Action:  LD/Clerk

009/09   Potholes/Frogge Street road surface.  More potholes were mentioned on the road leading from Grange Road to Chrishall Grange, in the dip near the bridle path and outside 36 Abbey Street.  The Clerk was asked to check with Mike Cooper (Highways) if they are checking for potholes in surrounding villages or are they relying on individuals to report them.                                                      Action:  Clerk

Mike Cooper (Highways) reports that they will continue almost on a daily basis to repair the potholes in the area and will patch the worst part of Frogge Street in the not too distant future.  However, funding to resurface the whole of Frogge Street looks likely for early next year.                                                                                                                                

022/09 Youth Representation:  None


023/09   Reports from District and County Councillors

Appendix I                    -            District Council

Appendix II                   -            County Council




024/09            Correspondence received:

CCC                             -            Life on the Verge

CCC                             -            Minor Traffic Management Measures/Speed Limits/New Estate Rd Adopt.

CCC                             -            Highway Parish Wardens

CCC                             -            Countryside Access Issues

CCC (Highways)            -            Potholes/Frogge Street road surface

CCC (M Oakman)`            -            Village Maintenance 2009

CCC                             -            MP’s Briefing Paper

CCC                             -            Mineral & Waste Development

SCDC (B Fairley) -            Safety Camera Survey

SCDC (B Fairley) -            Domestic Violence Helpline Numbers

SCDC                          -            Housing Futures leaflet

SCDC                          -            The Council’s Offer to Tenants

SCDC (D Bevan) -            The Cemetery Chapel

SCDC                          -            Arts News

IVH                             -            Ickleton Village Hall – New letting charges

Cambs. Police               -            Misuse of Drugs in Ickleton

Cambs.Transport          -            Cambridgeshire Transport Commission

A Lansley CVE MP       -            Mill Lane Level crossing (2 letters)

CPALC                                    -            Monthly General Newsflash/Quality Council Panel Meetings

CPALC                                    -            Draft AGM minutes

Highways Agency -            Stakeholder News Area 8

R Radford                     -            RSS Review – Hanley Grange

CCC/IWM                    -            Duxford Airfield Management Liaison Committee

K Baker                       -            Refurbishment work available

IFC                              -            Letter + cheque for first part of season.

Sawston Village Coll.     -            Foundation schools

Rural Services               -            Rural Services Network information

Camb. Housing             -            In-Focus leaflet

SIA                              -            Fish & Chips supper

COPE                          -            Newsletter No. 52

Thriplow                       -            Thriplow 41st Daffodil Weekend

Camb. Water                -            Concert – King’s College Chapel

Correspondence sent:

CCC (Highways)            -            Potholes/Frogge Street surface

CCC (WLandown)            -            Butcher’s Hill Street light

H Rule (PCCC)                        -            Garden of Remembrance

J Holberry                     -            Cemetery

D Skeates                     -            M Baynes dec’d


025/09            Planning application(s) received from SCDC:            

Lewis Duke declared an interest in S/0119/09/F.  Liz Goddard declared an interest in S/0038/09/F


S/2025/08/F – Erection of gate – 6 Butchers Hill – Mrs Lena Frost  -  Approve

Lewis Duke left the meeting

S/0119/09/F – Conversion of Existing Agricultural Buildings for Offices (Use Class B1) – Land to the Northeast of Abbey Farm, Duxford Road – Mr L Duke  -  Approve

S/0119/09/F – Conversion of Existing Agricultural Buildings for Offices (Use Class B1) – Amendment: Submission of Proposed Plans - Land to the Northeast of Abbey Farm, Duxford Road – Mr L Duke.  Information only

Lewis Duke rejoined the meeting.

S/0038/09/F – Removal of Condition 9 of Planning Permission S/1626/08/F – 13 Birds Close – Mr S James

As it was unclear as to what removing Condition 9 really implied, it was agreed that the decision on this application be delegated to the Planning Committee.  This will be done before the next meeting.

                                                                                                               Action:  Planning Committee

Planning application(s) granted by SCDC:

S/2079/08/LB – Alterations-Replace one window (SW Elevation) & block window on Front (Regularisation of Unauthorised work) – Ickleton Lion, 9 Abbey Street – Melling Ridgway & Partners Ltd.

S/2094/08/LB – Replacement Signage & Lighting (Regularisation of Unauthorised works) – Ickleton Lion, 9 Abbey Street – Melling Ridgway & Partners Ltd.

S/2170/08/CIRC 14/90 – Pole – Land South East of Church Platt Cottage, 110 Frogge Street – EDF Energy

Planning Application(s) refused by SCDC:

S/2123/08/F – Dwelling – land west of 20 Church Street – Mr & Mrs R Maynard


026/09            Reports from Councillors:

Liz Goddard had been told of potholes at the top of Mill Lane.                                           Action:  Clerk

Peter Wombwell mentioned that although Highways had done gritting on the bus route, roads like Grange Road had not been gritted.  He asked if salt could be made available so that, for example, local farmers could grit the subsidiary roads.  Cllr Stone supported this suggestion and will raise the question and report back.                                                                                                                              Action:  Cllr Stone

Sheila Birch reported that rubbish (mattress) had been dumped at Gypsy corner.                   Action:  Clerk

Sheila also requested for more information on the accounts.  The Finance committee will meet and discuss.

                                                                                                                    Action:Finance Committee

Wildlife Trust is going to Coploe Pit on 8 April.  Sheila Birch and Peter Wombwell will discuss sheep grazing in the pit.

Terry Sadler had forwarded an e-mail regarding CCC Highway Parish Wardens.  Terry will continue to do this although he does not share Highways concern that information sent to Parishes may not be passed on.

Hanley Grange had reared its head again and he recommended that the Parish Council made their own representation and would be happy to draft a letter.  The Councillors agreed to this.            Action:  TS

Tim Pavelin asked if it is possible to have gritting boxes re-installed?  There used to be boxes in Mill Lane, Stackyard and near the bridge in Grange Road.  Cllr Stone will also look into this.         Action:  Cllr Stone


027/09            Finance (Bank Balances) including payments to:

Harts  -   £70.98 + £36.50 = £107.48                        C Frankau   -  £3,830.39                      CPRE             -            £29.00

Stop Stansted Expansion – £25.00             Camb. County Council - £769.42 (£814.68 less £45.26)

Bank Balances        

Community Account                                    -            £620.40

Business Base Rate Tracker Account            -            £6,130.96

Payments Received:

Ickleton Football Club - £44.10       R Skeates Funeral Directors - £110.00                HM Revenue - £123.98

Bank Mandate (RD)  - As the Bank Mandate has not been completed, this item will be removed from the Agenda.

Risk Assessment

The Chairman asked Lewis Duke if he would look at the Risk Assessment to see if it needs updating.

                                                                                                                                           Action:  LD

028/09            Recreation Field and Play Area:
(a)    Quotation for Tree work rear of 34 Frogge Street – this item to be left on Agenda.

Cllr Tim Stone left the meeting.

(b)    Grass cutting quotations and strimming for 2009

Recreation Field and Play Area, Cemetery, Village Green, Churchyard and Verges.   The Clerk had circulated a spreadsheet showing the various quotations received.  The Councillors agreed to appoint Charlie Frankau and Ron Coulson as the nominated Contractors, as they gave best value for the job.  It would be more helpful if C Frankau had quoted a rate per cut in line with other quotations.  It was agreed that the Chairman would speak to both parties to see if he could negotiate a better deal.  Action:  RD/Clerk

Strimming - it was agreed to have this done as and when requested by the Parish Council

Emptying litterbins  - contract awarded to R Coulson                                                               Action:  Clerk

Football pitch – Tim Pavelin reported that no complaints had been received so far.  The contract was awarded again to C Frankau.                                                                                            Action:  Clerk

Servicing Countax C600H Tractor – this was awarded to Wrights Mower Centre.                 Action:  Clerk


029/09            Cemetery  - 

·         Chapel  - Condition to be kept under review – nothing further to report

·         Rabbits – some culling of the rabbits had been carried out and this would continue.

·         Trees in Cemetery quotation (039/08) – Peter Wombwell will arrange to have the one tree that is leaning on the wall removed.  He has the necessary authorisation.        Action:  PW

·         Burial plot in Old Cemetery – David Skeates was arranging for a rod to be inserted in the ground and would write to us with the outcome.                   Action:  Clerk

·         Review of Burial Fees – It was agreed to increase these by 4%.  The Clerk will amend and circulate the new Table of Fees to Councillors.                   Action:  Clerk

·         Maintenance inspection – Jane Hurst will organise this.                  Action:  JH

·         Application for erection of Memorial – An application from Ivett & Reed had been received to erect a memorial for Mr Willmott.  No objections were raised.        Action:  Clerk


030/09            Churchyard – Date for working party – Nothing further had been heard from the Churchwardens.


031/09            Speedwatch – One resident had volunteered to do this, providing it was only in Ickleton.  The Clerk will notify the police that 3 residents are willing to take part in this scheme.                        Action:  Clerk

Safety Camera Survey – the Clerk will respond on behalf of the Parish Council saying we think it is a very good thing to carry this out in our village.                                                              Action:  Clerk


032/09            Footpaths – Parish Path Partnership (P3) Applications for 2009/2010

Sheila Birch said she would be applying to fill in the mud near the bridge that goes over the stream at the end of Tin Alley footpath.  The amount being sought would be £500; this would cover the hire of a digger and labour.  The forms will be completed by Sheila Birch and the Clerk and sent back to CCC.                                                                                                                                                  Action:  SB/Clerk

A request from a resident to paint the galvanised gates was refused as once painted it would require ongoing maintenance, which the Parish Council do not wish to do.


033/09            Duxford Airfield Management Liaison Committee 13 February 2009

Lewis Duke attended this meeting for the first time, which he felt was a positive meeting.  Following IWM’s acquisition of land from CCC, a new body, similar to the present management liaison committee will be retained as this had worked well in the past.


034/09            Freedom of Information Act

The Chairman asked Terry Sadler if he would look at these requirements in conjunction with the Parish Clerk.                                                                                                                          Action:  TS/Clerk


035/09            Flooding – 10 February

Robin Driver reported that the village had missed severe flooding although fields in Grassy Lane and Ickleton Riverside Barns had been flooded (photographs were taken), also the road between Ickleton and Hinxton was closed.  The land adjacent to Grassy Lane in the county of Essex, has caused a damning effect to the height of two feet against the deposited earth banks.

Lewis Duke presented aerial photographs taken of our area.  He asked that a letter of thanks be sent to Duncan Fraser who, in the middle of the night, put out sandbags in Coploe Road.  It was agreed that the ditch needs to be deepened and cleaned and the footbridge outside No. 18 needs to be raised.  This will be done when the ditch is dry.                                                                                                       Action:  Clerk

It was agreed that the situation should be discussed at the next meeting that Sheila Birch and Terry Sadler have with Wellcome Trust, with a view to presenting a joint front to the Environment Agency.  The points to be made to the Environment Agency are:

         Action: SB/TS


036/09            Adjournment for questions by members of the public:  None   


037/09 Date and time of next meeting  - 18 March 2009 at 7.30 pm


There being no further business the meeting closed at 10.05 pm







Appendix I


Report from John Williams, District Councillor for February 2009


Land behind Back Lane


As per last month’s report I have been asked again recently about any of this land as potential for affordable housing, and would appreciate knowing the position re tennis courts proposal etc.


Housing Futures – Transfer to Independent Housing Association


The proposal for transfer will be put to tenants in the spring.

Because of impending changes in Government funding mechanisms and the general economic crisis, a motion to delay the exercise was put by Lib Dem Councillors (with Independents support) in Full Council last week. This was rejected again by the Conservative majority.

A you know SCDC presently has to pay 50% of Council rents received to the Government, but a new independent housing association will not have to. This allows the proposal to be heavily weighted with advantages to tenants in terms of improvement to their properties, services etc. and this is likely to appeal to tenants.


Affordable housing

However the plans are devoid of any concrete proposals for use of funds for the creation of more affordable housing. Existing tenants are not affected by this, but it will not help the people on waiting lists, which get longer all the time. The plans are in marked contrast to other districts in the region which have gone for transfer, in which considerable funding for affordable housing has formed a major feature of the terms of transfer.


The transfer involves about 6,000 dwellings, at a transfer price of about £50 million. After various deductions the District Council will net about £30 million. This will allow the Council to fund various things – but so far no proposal as to how this money should be spent. All the concentration has gone into promoting the transfer.




Appendix II                       Report to Ickleton Parish Council                       18th February 2009


County Council Budget

The County Council’s budget for 2009/10 has now been set.  One of the main sources of disagreement was the Conservatives’ wish to keep reserves at a high level “just in case” so the county council could weather the storm. The Liberal Democrats’ view that in difficult times for the county, the county council should be keeping its reserves at a minimum and spending to help the county’s residents weather the storm.


State of the Roads

County Highways have been completely overwhelmed by the weather.  The roads are cracking up and there have been justified complaints about gritting.  Not the fault of the gritting and maintenance teams who have been doing a tremendous job in difficult circumstances.


A major contributory factor to the formation of potholes is the lack of re-surfacing work across the county.  The Liberal Democrat budget, which was roundly defeated, called for a substantially greater investment in road maintenance and road safety than the Conservative budget.


It remains the fact that where roads have a decent surface they don’t break up.


Gritting and salting have been in the news with the government rationing rock salt supplies.  The whole gritting regime is to go before scrutiny in March to see what lessons can be learned.


Meanwhile I’m glad to note that the Frogge Street patching has taken place.  I have been rightly been contacted by a number of residents on the subject.


Hanley Grange

The eco-town proposal is entering a half-life.  While it has been withdrawn, the Department for Communities and Local Government has issued an assessment on the Hanley Grange proposal.  There remains a consultation, which ends on 6th March.  The County will be responding.  The response will go to Cabinet on 24th February.  The Joint Action Group has met and will be sending its own response to CLG before 6th March.


The next stage is the review of the Regional Spatial Strategy.  At the moment the RSS takes us to 2021.  The review extends the time horizon to 2031.  One of the East of England Regional Assembly’s overall growth scenarios calls for an increase of 35% on existing housing targets.  We’ve also heard of the possibility of a doubling of size of Cambridge city.  The County has said the upper scenarios are unrealistic.


The County Council is working on a Cambridgeshire Development study, which is to be finished by 20th March. The principle of the Cambridgeshire Development Study is to decide how we would like Cambridgeshire to develop between 2021 and 2031.


After the Development Study has been agreed the county will try to sort out where development should take place.


The full report will firstly be submitted to the Joint Cambridgeshire Regional Spatial Strategy Review Panel (CReSSP) which includes cross-party and council representation.  It will then go to Cabinet on 24th April and to EERA in early May.  EERA is to consult widely on the options, probably in September.


I have already put a number of questions to CReSSP to keep Hanley Grange solidly on the County’s radar and out of any plan for growth.  I hope to attend a meeting on 24th February at which CReSSP will be reviewing options.


The Joint Action Group has been offered the opportunity to address CReSSP in March or April and will certainly be submitting a report to CReSSP and EERA.

Tim Stone – County Councillor