Minutes of the meeting held on Wednesday 21 October 2009 at 7.30pm in the Meeting Room, Ickleton Village Hall. 


Present: Robin Driver (Chairman), Tim Pavelin, Sheila Birch, Lewis Duke, Jane Hurst, Terry Sadler, Liz Goddard, Mark Stone-Wigg, Jocelyn Flitton (Parish Clerk), Cllr John Williams (District Councillor) and Cllr Timothy Stone (County Councillor).


163/09            Apologies for absence: Peter Wombwell


164/09 To approve the minutes of the meeting held on 16 September 2009:  The minutes were approved and signed by the Chairman.


165/09            Adjournment for questions from members of the public:  None


166/09            Matters Arising:

053/06  Land Registry – Trust Deed & Village Hall Lease – A copy of an e-mail that Adams Harrison had sent to Hewitsons had been received, which read “Yes, I can approve the deed of variation.  Please let me have two engrossments with plans and I will get them delivered to the Parish Clerk and return.  Please ensure that a suitable plan is inserted.  I look forward to hearing from you.”                       Action:  Clerk

028/07  Tennis Courts – Proposal – The Chairman thanked Mark Stone-Wigg for compiling the proposal.  The proposals had been sent to David Human for consideration and we await a reply.        Action:  Clerk

026/09   Gritting of roads by farmers (Cllr Stone) - Cllr Stone reported that CCC had published the list of roads it would be covering and Grange Road had not been included.  There will be a full review later.

034/09   Freedom of Information Act update – The form had now been completed and the various documents were now available on the village website.

099/09   Footpath between Abbey St & Back Lane – Liz Goddard reported that she had cut back the elders but there were some deadly nightshade plants, which needed attention.

116/09   Cutting down of trees – letter sent to Owner/Occupier – Nothing had been heard following the letter sent on 5 October 2009.  It was agreed to leave this on the Agenda for one more month. Action:Clerk

120/09   Village Sign – Andy Hoare had painted the sign last weekend.  He will submit his costs shortly which were believed to be in the region of £20.  The Clerk was asked to write to Mr Hoare thanking him for painting the sign.                                                                                                                Action:  Clerk

161/09   SCDC – New Arrangements for Indemnity agreements for the transfer of open space contributions – Following a telephone to SCDC by the Clerk, it was ascertained that the names put forward should be those of the Chairman and one Councillor.  Tim Pavelin volunteered to be included.           Action:  Clerk

157/09  Wellcome Trust Liaison Meeting – 16 October at 9.00 am – Sheila Birch and Terry Sadler met with Duncan Parsley.  The following points were discussed:  a) it has been decided to continue with the present publication arrangements of the Icene.  Wellcome Trust asked to receive a copy of the magazine, which will be sent by Sheila Birch and it is possible that support from them may be forthcoming; b) it was agreed that the deteriorating footpath in the Wetlands was the responsibility of Wellcome; c)  Planning applications recently submitted were going ahead and work was to take place on flues; d) Wind turbines – the test mast is now up for a 6 month trial period.  If this is successful, a turbine or turbines could be built costing £2 million.  This ties up with the contract they have with EDF.  In order to increase their power supply they would have to buy 5 MVA (Mega Volt Amps) from EDF at £19 million.  Being able to sell electricity from a renewable source to the national grid also means that the Campus should buy its secure supply at a preferential rate; e)  Flooding they had heard nothing further.  The date for the next proposed meeting is Friday 15 January 2010 at 9am – this has yet to be confirmed.

                                                                                                                                       Action:  SB/TS/Clerk

159/09  Ickleton Methodist Chapel, Abbey Street – A response had been received with stated:  We would be delighted if the building could be used in someway for the good of the community, but we also have an obligation to sell the building for the’ best possible price’.  The approximate price of asking, for use as a chapel or crèche etc. (D1 use) has been suggested as about £70,000 and with outline planning permission for conversion to residential use the price would be higher, may be £100,000”.  The Clerk was asked to write and say the Parish Council was not interested in purchasing the property.                           Action:  Clerk

160/09  SCDC – Chairman’s Delegation Procedure (Planning) Meeting  A letter had been sent to SCDC but had inadvertently missed the deadline date, but we asked for the letter to be put on file.


167/09 Youth Representation: None


168/09            Reports from District and County Councillors:

Appendix I                    -            District Councillor

Appendix II                   -            County Councillor


169/09            Correspondence received:

CCC                             -            Future Cambridgeshire – Response on the Regional Strategy

SCDC                          -            Parish Council Monthly Update (October 2009)

SCDC                          -            National Tenant Voice

SCDC/CDRP               -            Graffiti Removal Service

SCDC                          -            The Village Energy Show

Comberton PC              -            Planning Delegation in Controversial Cases

BT Payphones              -            BT invites you to adopt your local red telephone box – Nov. Agenda

CPALC                                    -            E-bulletin for County Associations & National Council/Newsletter

Stop Stansted Exp.     -            Request for Financial Support  -  November Agenda

Ickleton FC                   -            Cheque for final part of 2008-09 season

Soc. LCC                     -            Purchasing power of their membership base

Anglian Playground            -            Outdoor Play Equipment & Children’s Fitness Trail

Arthur Peacock & Son   -            Sports Turf Management – invite 29 October

D Lilley                        -            Refurbishment of memorial in Cemetery

Duxford PC                  -            Bidwells proposal at Duxford PC Mtg 8 October

Carrillion WSP              -            A11 Northbound: Repairs

Andrew Lansley MP            -            Broadband speeds

NALC                          -            2009/2010 National Final Salary Award for Local Council Clerks

EERA                          -            Public Consultation Event 2 September – 24 November 2009

Cambs. Acre                -            Cambridgeshire ACRE Impact Report 2008/09/Magazine

C.G.M.                         -            Landscaping/Grounds Maintenance

HM Revenue&Customs      -            Employer Bulletin

COPE                          -            Newsletter No. 60

Wicksteed                     -            Brochure

Natural Play                  -            Brochure

Komplay                       -            Leaflet

Correspondence sent:

Mr J Taylor                   -            Allotment Association

Ms K Denman-Johnson            -            Summer Sizzler

1 Priory Farmyard            -            Overhanging Leylandi trees over footpath


170/09            Planning application(s) received from SCDC:             Declarations of Interest to be declared.

S/1204/09/O – Erection of buildings for research & development together with ancillary facilities & infrastructure. Phases 2 & 3 – Land to south of Wellcome Trust, Genome Campus, in the parishes of Ickleton & Hinxton – The Wellcome Trust – Approve with the following points made:  a) We would prefer to see more trees between new building Archaeology Protection Zone and the Wetlands and b) We would ask for shutters to be provided to prevent light pollution towards Ickleton in the winter.


S/1279/09/F – Conservatory – 17 Mill Lane – Mrs P Stevens - Approve                                       Action:  Clerk


Appeal DecisionThe Planning Inspectorate have allowed the appeal and grant planning permission (S/2151/08/F) to Rowe Building & Development – site:  land r/o 9-17 Grange Road

Bidwells – Duxford proposal – Sheila Birch attended the Duxford Parish Council meeting on 8 October.  The presentation by Bidwells was a fact-finding meeting.  A map of the site and documentation can be found on the Duxford website:  www.duxfordvillage.com  The Clerk was asked to print off the documentation for inclusion in the Correspondence file.                                                           Action:  Clerk


171/09            Reports from Councillors:

Liz Goddard – reported dog fouling on the grass verge leading to the Allotments.  As this was used as a footpath, it was agreed to include this in Icene in the hope that dog owners would clean up after their dogs.                                                                                                                                     Action:  Clerk

Lewis Duke – reported the following from the Village Hall meeting held on Monday.  a)  CCTV was now fitted and hopefully would deter any further attacks.  b)  the 10th Anniversary celebration is taking place this Saturday and it is hoped as many Councillors will ‘drop in’ especially around 12.15pm.  c) It was agreed that Lewis Duke would continue as the Parish Council representative when the Village Hall AGM is held on 23rd November.  d)  The police had apprehended one person in relation to the last act of vandalism but their enquiries were still on going.  Lewis stressed that everyone should continue to be vigilant.

Jane Hurst reported that a resident has said that we should take the top out of the new trees if we need them as a canopy.  It was agreed that the Chairman would consult William Garfit.                       Action:  RD

Residents were asking if there was any news on the Old Chapel site in Frogge Street.  Nothing to date had been heard.

Mark Stone-Wigg reported that residents were concerned about the Ash tree (near the road) that had been felled at 1-3 Frogge Street.  The Clerk had also been approached.  The residents had applied and been granted permission to cut down the tree; this had been published in Icene.

Terry Sadler – The Chairman thanked Terry for all his hard work on various topics.  Mr Sadler reported that he had contacted the Planning Services at SCDC regarding 22 Brookhampton Street as this was being marketed for sale as a 5-bedroom house, when the planning permission had been for a 3-bedroom house.  Cllr Williams was asked to look into this for the Parish Council.  Mr Sadler will forward a copy of his e-mail to Cllr Williams.                                                                                       Action:  TS/Cllr Williams

Sheila Birch reported two potholes – one near the Hinxton level crossing (coming from Hinxton) and one near the river on left hand side going towards Hinxton.  Cambridge Conservation Volunteers will be working in Coploe Pit clearing the undergrowth on November 29 from 10.30am.  Everyone is welcome to join in, please take your own tools.                                                                              Action:  Clerk

Jocelyn Flitton reported the concerns of a resident regarding the burying of tyres in a field adjacent to the Recreation Ground, which children were using as ramps.  The Parish Council said this is not a public footpath and was happening on private land.  The Clerk will inform the resident of this.      Action:  Clerk


 172/09            Finance (Bank Balances) including payments to:

Harts (Sept Icene)  -  £55.30            Ickleton Village Hall  -  £42.00                          JA Flitton  -  £474.00   

HM Revenue & Customs  -  £89.99

Receipts  -  SCDC Precept (2nd  instalment)  -  £7762.50                               Ickleton Football Club - £37.80.

Bank Balances: 

Community Account                                    -            £177.53

Business Base Rate Tracker Account            -            £18,835.77


Budget/Precept 6 monthly Review:  The Councillors were happy with the figures presented to them.  The Internal Auditor had commented that he felt we should be trying to build up our reserves/surplus.


Bank Mandate – to be completed – the form was presented to the Councillors and this will be presented to the bank as soon as possible.  It was agreed that the cheques should require 3 signatories and that the Clerk should be given permission to transfer money between accounts by telephone.                         Action:  Clerk


173/09            Recreation Field and Play Area:

RoSPA report (Aerial runway) – Mark Stone-Wigg had asked for quotations, which he had not yet received but will chase them.                                                                                                       Action:  MS-W 



174/09            Cemetery 

·         Chapel – Condition to be kept under Review – the Chairman had recently looked at the Chapel and felt it was OK at the moment.

·         Rabbits – this situation will be continued to be monitored.

·         Burial plot – Old Cemetery – Malcolm Evans – Nothing further has been heard from Mr Evans.     Action:  Clerk

·         SCDC re Cemetery Rates – update + revised invoice received – Terry Sadler had received an e-mail from the Valuation Office Agency which stated the former chapel had been entirely excluded from the assessment and the land value has also been adjusted downwards in recognition of the fact that the cemetery is almost full.  We now await the formal notice.  This should mean they will be reducing the rate from £1475 to £320 as a result of our appeal.  The Chairman thanked Terry Sadler for his work on the appeal.

         Action:  TS

·         Quotations for removal of trees in Cemetery – The Clerk had circulated quotations from four companies, which ranged from £335 to £875 excluding VAT.  All companies had recommended the removal of a Scots Pine and a Lawson Cypress tree.  The Parish Council voted and agreed to accept Quotation 1 (Treetops), which was for £335.00 + VAT.

    Action:  Clerk

Cllr Timothy Stone left the meeting.


Churchyard – quotation for strimming/cutting hedge - a response had been received from James Evans as requested.  Liz Goddard reported that it took her 2 hours to do the strimming.  After discussion, the Chairman asked the Councillors to look at the Churchyard and report their thoughts at the next meeting.

                                                                                                                                          Action:  ALL

175/09            Flooding –

·         Land adj. Stumps Cross – photographs of the site had recently been circulated, but we now wait a response from the Environment Agency. 

·         Drain top of Mill Lane – An e-mail from Network Rail reported that the vegetation work should now be complete although they had not yet inspected it.  This was forwarded to Mike Cooper (CCC Highways) who visited the site and found that the overgrowth and ditch were now very much more accessible.  However the cross road culvert can be clearly seen to be about 50% blocked and, as ever, the ditch, needs digging out.  The Clerk was asked to report this back to Network Rail.     Action:  Clerk

·         Abbey Street opp.  Methodist Chapel – Lewis Duke has now received the terms regarding the soak away, which should be in installed by March 2010. 


176/09            Footpaths – A letter had been received from A Stimson (CCC Parish Paths Partnership (P3) Officer) regarding improvements to Footpath 5.  It read:  It should be noted that the works proposed are not on the definitive Right of Way and that P3 funding can usually only be used to make improvements to paths on the definitive map.  On this occasion provided you have permission of the landowner the County Council will allow the use of P3 funding to make these improvements.  However this should not be taken to as a precedent for the future use of P3 funding”.  It was agreed a quotation to carry out the work would be obtained.  We will contact Wellcome to see if they would be willing to make a contribution towards the cost.                                                                                                                                         Action: SB/Clerk


177/09            Remembrance Sunday – The Clerk had already had to order the wreath, which this year will be delivered to John Taylor.  It was agreed to move this item to the September Agenda in future.

                                                                                                                                        Action:  Clerk


178/09   SCDC Parish Council Forums - 8 October – Terry Sadler reported that he and the Clerk had attended this meeting and gave a short resume.  Kathy English (SCDC Standards Committee Chairman will be visiting Parish Councils ‘on spec’. 


179/09 Police Neighbourhood Panel Meeting – 5 October – Lewis Duke and the Clerk attended the meeting and spoke beforehand to the police regarding the Village Hall incidents.  The main topic at the meeting was Speeding and ASBO.  We feel that by attending these meetings it is beneficial to Ickleton.

Police Surgery 16 November – the Clerk has arranged this to take place between 10am – 12 noon.  It is hoped residents will take this opportunity to speak to the Police about any concerns they may have.

                                                                                                                                        Action:  Clerk


180/09            Adjournment for questions by members of the public:  None


181/09 Date and time of next meeting(s):  Wednesday 18 November and 16 December at 7.30 pm


There being no further business the meeting closed at 9.25pm.









Appendix I                                                      For Ickleton Parish Council for October 2009


Report from John Williams, District Councillor


Planning matters


Planning appeal - land behind Grange Road


Following the hearing plus site visit on 22 September, the Inspector has allowed the developer’s appeal.


The application was deemed by the Inspector not to present undue harm to the character of the village in terms of its “linear character”, which was the main reason for refusal of successive applications, and supported by the Inspector in the previous appeal. This time the Inspector was persuaded by the developer’s case, and that sight lines and the reduced height of the development did not present views which contributed to “harm” of linear character – in contrast to the previous application. It should be noted that this is not a precedent for disturbance of this characteristic of Ickleton village, but a decision arrived at in consideration of all planning factors in this case.


SCDC’s appeals manager John Koch made the case well for refusal. I advised the Inspector my support for this and that the same arguments of linear character were at stake. Terry Sadler was also present at the hearing and site visit.


Planning applications – Chairman’s Delegation


At Planning Committee in October, committee members took the decision to abolish Chairman’s delegation. Alternative procedures will be looked at to potentially replace it.


The move follows pressure on two fronts:


(a) The views of various Parish Councils that the delegation process did not allow them to be represented at the meetings – in contrast to full Committee meetings, and that this is a deficiency in the democratic process


(b) The view of various elected members - myself included - that some applications which have been judged by Chairman’s delegation ought to go to full committee. Members have had the right to request this (with valid reasons*) but not the right to insist on it, and this is a deficiency in the power of elected members to act in the interests of their constituents, including the Parish Council.


Watch this space.


·         mainly - where the Parish Council’s recommendation differs from that of officers.

Appendix II                               Ickleton Parish Council                      21st October 2009

Report from Cllr Timothy Stone – County Councillor


Regional Spatial Strategy

Have you sent off your response to the County’s consultation?  And to the East of England Regional Assembly’s?   The County web address is:


EERA’s is:



Transport Innovation Fund

Cambridgeshire has decided to pursue the Transport Innovation Fund funding.  The decision was taken last week by Full Council.  The Conservatives had only seven against, which shows how well they had managed their revolt.


We are encouraged to believe that the government will relax its congestion charge rules in order to get at least one TIF scheme up and running.  In principle you only get the money if you introduce demand management.  Nationally the Conservatives refuse to be drawn on whether they would pursue TIF, with or without a congestion charge, so it seems like now or never.


If this bid is approved then the County has a year to fine-tune it. Judging from the debate today there will be a lot of fine-tuning.  It is also a condition that District Councils sign up as well.  While Cambridge City is on board (just), South Cambs has already voted against.


Guided Busway

I have been unable to get a date for the start of operations on the southern part of the guided busway. The northern section should be running at the end of November.


Stansted Noise Action Plan

Cambridgeshire has responded negatively to BAA’s consultation on its “Noise Action Plan” for Stansted.  I asked why the County hadn’t informed parish councils of this consultation and was told, “It wasn’t a County consultation so we wouldn’t.”  I find that a lack of leadership.  The County claims that the consultation closed on 3rd October.


I discover there is also a public consultation on the draft noise action plan, which was launched by Defra on 15th July 2009, and will close on 4th November 2009. All consultation documents can be found at the following link:




Both Cambridgeshire County Council and South Cambridgeshire District Council are noted as consultees.  I have yet to find out what the County has responded or intends to respond.  Nor do I yet understand why there is a discrepancy in dates.


Cambridgeshire and Peterborough Minerals and Waste Plan

The County Council approved this plan last week.  That means that it will go forward for review by government.  There will be a further opportunity to comment next February.  The residents of Trumpington remain deeply unhappy about the Household Recycling Centre planned for the Addenbrooke’s access road.


Great Chesterford tipping

Thanks for all the pictures relating to this.  I am passing on information to the County planning department.  They are in contact with Essex on the subject but I have no recent news.