ICKLETON PARISH COUNCIL
Minutes of the meeting held on Wednesday 18 November 2009 at 7.30pm in the Meeting Room, Ickleton Village Hall.
Present: Robin Driver (Chairman), Tim Pavelin, Lewis Duke, Terry Sadler, Mark Stone-Wigg, Liz Goddard, Jocelyn Flitton (Parish Clerk), Cllr Timothy Stone (County), Cllr John Williams (District) and 3 members of the public.
182/09 Apologies for absence: Sheila Birch, Jane Hurst, Peter Wombwell
183/09 To approve the minutes of the meeting held on 21 October 2009: The minutes were approved and signed by the Chairman.
184/09 Adjournment for questions from members of the public: None
053/06 Land Registry – Trust Deed & Village Hall Lease – The deed had now been executed (in duplicate) by the named signatories on behalf of the Parish Council and returned to Mr Marris at Adams Harrison.
028/07 Tennis Courts – Proposal – We are waiting to hear a response to our proposal. Action: Clerk
116/09 Cutting down of trees – letter sent to Owner/Occupier – We had no response to our letters. The Councillors felt this should be pursued and the Clerk was asked to find the name of the owner of the property as it was currently being rented out. Action: Clerk
171/09 New Trees in Recreation Ground – The Chairman had spoken to William Garfitt who said we should leave the trees alone. For our records, he only supplies mature trees.
Potholes – these had been reported to CCC Highways.
No. 22 Brookhampton Street – Cllr Williams reported that although the house was built on a planning application for 3 bedrooms, it could now be advertised for sale as having 5 bedrooms.
187/09 Reports from District and County Councillors:
Appendix I - District Councillor’s Report
Appendix II I County Councillor’s Report
188/09 Correspondence received:
SCDC (L Browne) - Invitation to meet with the Council’s Cabinet
SCDC (I Senior) - Update – Chairman’s Delegation
SCDC (C Bradford) - Planning Parish Forum Meeting 10 December
SCDC (G Jones) - SCambs Local Dev. Framework Public Participation + disc
SCDC (T King) - Licensing Act
SCDC - Tree Warden Relaunch South Cambs.
SCDC (R Richardson) - Tree Warden update
SCDC - Parish Council Monthly Update
CCC (J Stephens) - Cambridgeshire Highways Open Day 16 December
CCC - Future Cambridgeshire – Your County – Your Choice!
CCC (J Stephens - Cambridge Core Traffic Scheme
Highways Agency - Stakeholder News
NALC - 2009/10 National Final Salary Award for Local Council Clerks
A Lansley CBEMP - Provision of facilities for youth in South Cambridgeshire
Cllr T Stone - Hanley Grange
CPALC - AGM 21 Nov & various e-mails
Barclays Bank - Interest rates
Imperial War Museum - Business Tourism Award/ History courses
Rural Services - Weekly Rural Focus 27 October
Cambs. Acre - News Digest 2 November
JAP Architects - Former Old Chapel, Frogge Street
Soc. Of LCC - CPD course 1 December
Clerks&Council - Direct magazine
COPE - Newsletter No. 61
CPRE - Countryside Voice Autumn 2009
M Hall - Abandoned tyres in Recreation Ground
M Hall - Field adjacent to Recreation Ground
Mr A Hoare - Village sign
E-Cops - Confirmation of Police Surgery
1 Priory Farmyard - Overhanging trees
Mr T Bristowe - Ash Tree
Environ. Agency - Floor plain between Ickleton & Gt Chesterford
189/09 Planning application(s) received from SCDC: Declarations of Interest to be declared.
S/1393/09/LB – Alterations-remedial works to plinth, sole plate & timber frame &reinstate lime render & plaster (front elevation). Replace windows & doors. Create 2 loft hatches – 20 Church Street – Mr S & Mrs L Parsons – Approve. Action: Clerk
S/0038/09/F – Addition of chimney – 13 Birds Close – Mr S James – Information only.
Planning application(s) granted by SCDC:
S/1279/09/F – Conservatory – 17 Mill Lane – Mrs P Stevens
JAP Architects - Former Old Chapel, Frogge Street – Tim Pavelin declared an interest. The Clerk read out a letter, which had been received this morning regarding a future proposed planning application for this site. The Architects were seeking the Parish Council’s comments before a formal application is submitted. The plans will be circulated to the Planning Committee. Action: Clerk
190/09 Reports from Councillors:
Tim Pavelin felt the Parish Council needed to respond to EERA. Terry Sadler volunteered to send the response. Action: TSadler
Terry Sadler reported a pothole near the bollards when entering Duxford along Ickleton Road. The Clerk was asked to report this to Mike Parker, Parish Clerk to Duxford Parish Council. Action: Clerk
Two PCSOs joined the meeting.
Lewis Duke reported that the grips near Cemetery corner and Duxford Road needed to be cleared out as flooding had occurred at these places last weekend. The Clerk will contact Mike Cooper of CCC Highways. Action: Clerk
Lewis had also recently attended a Liaison Meeting at Imperial War Museum. He reported the transfer is proceeding which will change the format of meetings. Formula 1 testing will probably continue next year; a consultation meeting is being held on 7 December. The attendance figures at the museum had been up this year. He felt it was a positive meeting.
Jocelyn Flitton – At the request of the Chairman, a letter had been sent to Mr T Bristowe regarding the branch from the Ash tree that overhangs Brookhampton Street. The SCDC Tree Officer had looked at the tree and advised “the dead wood is removed and had no objection to this work as it is required in relation to safety of the highway”. Action: Clerk
Robin Driver asked the Clerk to send a condolence card to Eileen Godfrey (former Parish Clerk) on the death of her husband Tony. Action: Clerk
The Police (having given their reports on items below) and Cllr Stone left the meeting.
191/09 Finance (Bank Balances) including payments to:
Harts (Oct Icene) - £71.40 A Hoare (Village Sign) - £21.00
Royal British Legion (Wreath £16.50 + donation = £50.00
Stop Stansted Expansion(donation) - £30.00. Terry Sadler proposed, seconded by Tim Pavelin that when the Finance Committee discuss the Precept for next year, they should consider a donation, say not in excess of £200 in their figures. The proposal was defeated by 3 votes to 2 votes, however the Chairman asked that this proposal should be put in writing, and put before the Councillors for the next meeting for further consideration. Action: TS
Community Account - £25.13
Business Base Rate Tracker Account - £18,835.77
Bank Mandate – This has now been completed and returned to the bank. Confirmation of its acceptance is awaited. Action: Clerk
192/09 Recreation Field and Play Area
RoSPA report (Aerial runway) - Mark Stone-Wigg had received quotations for £600 to replace parts but this excluded labour. The Councillors agreed that we should write to Wellcome Trust and ask if they would be able to help fund this. Action: Clerk
Broken Spring Animal – Mark Stone-Wigg felt this damage had been done deliberately. He had obtained quotations for repair and replacement. The Clerk was asked to check the excess on the Insurance policy. Mark Stone-Wigg to report this to the police in order to obtain a crime number. Regarding the success of appeal by Rowe Rudd, in point 11 of the Appeal Decision it states “Under Section 106 of the Town and Country Planning Act 1990 (as amended) was submitted by the appellant at the Hearing with respect to the contribution of £2,244.90 towards outdoor play space, including children’s play space and informal open space”. The Parish Council asked Cllr Williams if he would find out how we are able to obtain this contribution. Action: M S-Wigg/Cllr Williams/Clerk
· Chapel – Condition to be kept under Review – the Chairman inspects the Chapel which at the moment is in fair condition, but frosty weather could well change it.
· Rabbits – on going monitoring
· Burial plot – Old Cemetery – Malcolm Evans – the Clerk contacted Malcolm Evans to clarify that he still wished to go ahead with buying the plot. He confirmed he was. The Clerk received confirmation from SCDC Tree Officer that the sycamores could be cut down. The ball is now back in Malcolm Evans’s court to arrange for the trees to be removed. Action: Clerk
· SCDC re Cemetery Rates – update – Notice was received from the Valuation Tribunal giving us Notice of Alteration to an Existing 2005 Rating List Entry. Terry Sadler will draft a letter to be sent to SCDC with a copy to A Lansley CBE MP. Action:TS/Clerk
194/09 Churchyard - Feedback from Councillors – The Chairman declared an interest. The Councillors agreed that there was work (e.g removing ivy, scrub), which could be done by them. The Clerk will organise a working party. Action: Clerk
Two member of the public left the meeting.
195/09 War Memorial - The Clerk reported that at the Remembrance Service it was noticed that none of the names could be seen or read. It may be possible to obtain a grant from War Memorials Trust. The Clerk was asked to obtain a quotation from Reeds to clean the memorial and repainting the lettering. Action: Clerk
196/09 Flooding –
· Land adj. Stumps Cross – a letter (written by Lewis Duke) had been sent to the Environment Agency together with copies of a flood map and photograph. If no response has been received within the next two weeks, Lewis Duke will ring Mr Bodell.
· Drain top of Mill Lane – an e-mail had been sent to Network Rail asking for a response. The relevant people had read all the e-mails. Photographs of the flooding need to be taken and sent to Network Rail. A letter to be written to Andrew Lansley CBE MP asking for his help in resolving this matter. Action: TPavelin/Clerk
· Abbey Street opp. Methodist Chapel – the aim for the soak away to be completed is by March 2010. Action: LD
· The Clerk reported that the drain at the junction of Butcher’s Hill and Abbey Street is not working. This had been reported to Highways, but no action as yet has been reported.
197/09 Footpaths – Quotations Footpath 5 – Various quotations had been obtained. The Councillors and contractors felt that a site meeting should be held as soon as possible to discuss this further and whether or not a digger was required. Action: All
198/09 Ickleton Village Hall – Vandalism – The police had reported that stills of the photographs taken by CCTV had been sent to their Press Office. Posters will be issued that can be posted in the village to see if anyone recognises the person in the photograph. Action: Clerk
199/09 BT Red Telephone Kiosk – BT had written inviting us to consider adopting the local red telephone box (Frogge Street) for £1. This would mean the telephone would be removed (due to lack of use) and the ownership of the kiosk structure is transferred to the Parish Council. The kiosk could then be used for own purposes and in whatever way it is felt would benefit the local community. The Councillors agreed that an article should be put in the Icene asking for views and suggestions of use. Action: Clerk
200/09 Police Surgery 16 November – The police had reported that they felt the Surgery had been a success and wished to hold more in the future. The Clerk reported that the Froglets children had enjoyed seeing and sitting in the police car.
201/09 Adjournment for questions by members of the public: A resident suggested that the Council should consider a wooden causeway for Footpath 5. The Chairman thanked her for the suggestion, which would be taken into account when visiting the site.
202/09 Date and time of next meeting - 16 December
There being no further business the meeting closed at 9.15pm
From: John Williams (District Councillor)
To: Ickleton Parish Council November 2009
This is a serious matter as members may have read in the newspaper. The budget is in for a 10% reduction (about £2 million), with 23 jobs envisaged being cut. Some may be able to go to other jobs in the Council. The main department hit is Planning with 9 to go from Development Control – due to reduced applications and streamlining.
Service reductions include ground maintenance with grass cutting frequency reduced from 14 to 6.
The free bus pass operation and budget is moving to County and as a result of this South Cambs stands to lose a revenue stream that it can ill afford to. This is not clear at the moment
The proposals will go to Full Council later this month.
SCDC is joining with Uttlesford District Council to jointly share the administration of the Housing Benefits service. From the jobs point of view the proportionate sharing is actually more in SCDC’s favour than Uttlesford’s. It is possible that such sharing by Councils of functions will become more common.
Capital expenditure on Community facilities
The freezing of this is due at the end of January. Any proposals for facilities – sports, village halls etc. need to be inputted by that date to join the list of proposals to wait for the availability of funding (whenever that might be). Councillors please note this now. Jane Thompson is the officer. Please let me know so I can discuss anything with her also.
Chairman’s Delegation. A new protocol is planned to be considered at December Planning Committee meeting. One of the essential changes proposed is to give members the right to call in any application to Planning Committee. At present they have the right to request this, not insist.
Meanwhile planning application procedure is moving towards encouraging more pre-application discussions.
The input of Parish Forums is significant, with a high uptake of interest by Parish Councils – 40 have attended the Forums – nearly half of the District in terms of population.
This is important, if you wish to. Don’t forget the deadline is next Tuesday 24th November. See Tim Stone’s report with exhortation on the subject of Hanley Grange.
The Mechanical Biological Treatment (MBT) Plant opened last week. It is the first of its kind in the country and will sort and recycle much of the waste that normally ends up in landfill from people’s “black bag” rubbish.
The plant is the length of three football pitches and houses giant shredding machines called Terminators and the latest mechanical sorting equipment which removes material for recycling before turning the rest of the waste into compost-like material for use on non-food crops or a fuel.
Waste, which is normally not recycled, will be sorted at the facility.
I have been unable to get a date for the start of operations on the southern part of the guided busway. The northern section has hit snags and both the County and the contractor are full of regrets. There are clearly technical problems, though how serious these are is not disclosed. There are also rumours of problems with the contract itself but none of these is yet substantiated. In any event, no guarantee that it’ll all be over by Christmas.
The timetable for comment to Cambridgeshire on the emerging Regional Spatial Strategy, which takes us to 2031, is now over. Opposition has collapsed with fewer than 50 responses to the County on Hanley Grange.
The East of England Regional Assembly consultation remains open until 24th November, so it is absolutely key to produce a better response to the EERA consultation. The response form can be found on www.eera.gov.uk.
It is worth remembering that the Hanley Grange proposal is actually contained in a subsidiary document: Cambridgeshire Sub-area Profile. This is made quite clear in the EERA consultation document. Question 7 specifically mentions the Sub-area profile.
As yet no parish council in the Duxford Division has made any comment to EERA and as far as I can see only two parish councillors from Hinxton have responded. I have today e-mailed them all on the subject. The County will be doing a press release tomorrow.
The more opposition we can stoke up the better. While neither the County nor the District is in favour of Hanley Grange, should Marshalls not move from Cambridge airport for any reason, you can be sure that Tesco will not hesitate to propose Hanley Grange as an alternative.
The local press has reported the lack of primary school places - especially in Cambridge. There are other areas such as Cambourne where numbers of children have outstripped the County’s predictions.
You could wonder why the County was unable to pick up on the number of births some years ago, which get us into this predicament, but that’s another story.
I’ve checked to make sure that we don’t have a problem in our part of the world. I am told that all our local primary schools are within capacity.
The County has published a draft Cambridgeshire Advisory Freight map, and this will be sent to parish councils for consultation shortly.
The advisory routes are divided into Strategic Routes and Local Routes. The M11, A11, A505 and the A1307 as well as the A1301 south of the A505 and A11 respectively are proposed as Strategic Routes. The A1301 and A1307 north of the A505 and A1307 are included as Local Routes.
Ickleton does not appear on the map..
We risk spending a great deal of time getting cross about these routes. As they are advisory only they can’t stop lorries using inappropriate roads. And lorries, which use local routes, are mostly local anyway and are unlikely to pay the blindest bit of notice.
The County has to show that it is engaging with local communities. It has now launched a consultation, which you can find on www.cambridgeshire.gov.uk/communityengagementconsultation
Despite the enormous work, which has gone into it, I think it’s far too opaque. But do give it a go if you can really prioritise seven items including such things as supporting community involvement in shaping places and coordinating our community engagement activity.
In view of the Hanley Grange result after I had published and had delivered the best part of 4,000 leaflets, I wonder if people are suffering from consultation fatigue. I am trying to arrange a meeting with the Audit Commission to discuss the problem. It is the Audit Commission who check on how well councils engage with communities.